While traditional PowerPoint presentations require manual control, self-running presentations offer a convenient solution for engaging audiences without constant intervention. In this guide, we will explore the art of creating self-running PowerPoint presentations. Whether you’re a business professional, educator, or public speaker, these tips and tricks will empower you to deliver seamless and captivating self-running presentations that leave a lasting impression.

A self-running presentation is a PowerPoint slideshow that advances automatically from slide to slide without manual control. This feature allows presenters to focus on delivering their message rather than navigating through each slide. Self-running presentations are ideal for situations where you want your content to be displayed continuously, such as trade shows, exhibition presentations, kiosks, or digital signage.

Preparing the Self-Running Presentation

  1. On the Slide Show tab, click on Set up Slide Show.

Within this menu, you will find three different choices:

  • Presented by a speaker: This initial option necessitates the viewer to manually progress through each slide. This is the default setting commonly used in PowerPoint presentations and is the mode you are likely most accustomed to.
  • Browsed by an individual: Opting for this option generates a slideshow where the viewer lacks control over slide advancement. It functions as an autoplay feature, although the viewer must still initiate the presentation by pressing the Play button.
  • Browsed at a kiosk: Upon selecting this option, the slideshow will continuously loop until a viewer presses the escape button. This setting is particularly useful in kiosk or exhibition settings.
  • If you prefer to restrict viewer control over the slideshow’s start and stop, choose the Browsed at a kiosk option. This selection automatically activates the “Loop Continuously” feature underneath.

Creating Automatic Timings

During a live presentation, it is common to have control over the timing of animations and slide transitions, requiring manual interaction by clicking the mouse to proceed.

However, in a kiosk setting, it is preferable to have the presentation’s animations and slides advance automatically. This allows passersby to read and follow the content without the need to manually operate it.

  1. Go to the Slide Show tab and select Rehearse Timings.
Within the recording window, users have the ability to progress to the next slide, pause the presentation, view the elapsed time of the current slide, restart the recording for a specific slide, and observe the total runtime of the entire presentation.

Once the recording of the final slide is complete, PowerPoint prompts users with a choice to keep or discard the slide timings.

Adding Recordings

Moreover, you can utilise your self-running PowerPoint slideshow in a kiosk scenario where your presence may not be constant. If you wish to incorporate a voiceover providing commentary or explanations for your slides, you have the option to record yourself, and your presentation will automatically integrate the recorded audio.

  1. On the Slide Show tab and select Record.
  1. If you want that all narration and slide transitions are included in your presentation, ensure that Play Narrations and Use Timings are checked.
  2. If you wish to create a sequence of slides without any accompanying audio, make sure to uncheck the Play Narrations option.

Before recording your presentation, here are some quick tips to ensure a smooth and professional result:

  1. Practise and Rehearse: Familiarise yourself with the content and flow of your presentation. Practice delivering it smoothly to enhance your confidence and minimise any potential mistakes during recording.
  2. Check Audio and Equipment: Test your microphone or audio recording device to ensure clear sound quality. Make sure your equipment is functioning properly and positioned correctly for optimal audio capture.
  3. Clear Background Noise: Choose a quiet location for recording to minimise background noise. Turn off any potential sources of disturbance such as fans, phones, or notifications that could interfere with the audio.
  4. Visuals and Slides: Review your slides for any formatting issues, typos, or inconsistencies. Ensure that your visuals are clear, visually appealing, and properly aligned. Double-check that all content is readable and appropriately sized.
  5. Script or Outline: Consider having a script or outline handy to guide you during the recording. This can help maintain a smooth flow and ensure you cover all key points effectively.

Why are Self-Running Presentations Advantageous

Self-Running Presentations offer several advantages that make them highly beneficial in various scenarios. Here are three reasons why self-running presentations are helpful:

  1. Convenience and Efficiency. Self-running presentations eliminate the need for manual control, allowing presenters to focus on other aspects of their event or engage with their audience directly. By automating the presentation, you can save time, streamline your workflow, and ensure a seamless experience for your viewers.
  2. Consistency in Delivery. With self-running presentations, you can ensure consistent delivery of your content. Each slide transitions at the pre-determined timing, eliminating the potential for human error or inconsistencies in manually clicking through slides. This guarantees that your message is conveyed in a structured and uniform manner, enhancing the professionalism and impact of your presentation.
  3. Enhanced Audience Engagement. Self-running presentations can captivate and engage your audience more effectively. By carefully timing slide transitions, incorporating captivating visuals, and utilizing subtle animations, you can create an immersive experience that holds the attention of your viewers. Additionally, the absence of manual intervention reduces distractions, enabling your audience to focus solely on the content being presented. This heightened engagement can lead to better retention of information and a more memorable experience for your viewers.
  4. Automated Information Display. Self-running presentations are ideal for scenarios where information needs to be continuously displayed or updated. For example, in exhibitions or trade shows, self-running presentations can serve as an interactive information hub that showcases products, services, or key messages.

In conclusion, mastering the art of creating self-running presentations empowers you to deliver captivating content without the need for constant manual control. By following the steps outlined in this guide and incorporating the provided tips and tricks, you can create engaging slideshows that leave a lasting impact on your audience. Remember, a well-executed self-running presentation not only saves time but also showcases your professionalism and expertise in delivering compelling visual narratives.